Cash application that keeps pace with your deposits
Lump-sum remittances, short payments, and deposits that cover several invoices are where cash application stalls, and someone ends up matching them by hand in the ERP. On the cadence you set, the Accounting Agent works through incoming cash, matches the tricky payments to open invoices, and hands you a short list of what it could not place.
What the Accounting Agent prepares
- Payment-to-invoice matches for incoming cash, including tricky payments such as one deposit covering several invoices
- Cash application entries for matched transactions, drafted and ready for approval
- Unmatched cash categorized and coded, with a suggested resolution for each item
- A log for every daily, weekly, or monthly run showing what was matched and why
- Support tying applied cash back to the bank deposit
How it works
- Pull the data. The Accounting Agent pulls bank deposits, remittance details, and open receivables from your ERP.
- Prepare the work in your logic and format. It applies the matching rules your team defines (customer references, amounts, invoice numbers, tolerances) and builds the applications.
- Review and approve. You approve the matched batch in one step, and the applications then post to your ERP. Unmatched items stay open in the queue with their suggested coding until you decide.
What stays in your control
- You set the matching rules and tolerances, and the Accounting Agent applies them the same way every run
- A payment that does not fit your rules waits for a person; it is never pushed onto an invoice
- Every application links to the deposit, remittance, and invoice behind it
Standard note
FAQ
What is cash application?
Cash application is matching incoming customer payments to the open invoices they pay and recording them against receivables, so AR balances show what customers still owe.
How does automated cash application handle tricky payments?
It applies your matching logic to remittance details, customer references, and amounts, so a single deposit that pays several invoices can still be matched. Payments that do not fit your rules are flagged for review, not forced onto an invoice.
Can cash application run daily instead of at month end?
Yes. You choose the cadence, daily, weekly, or monthly, and the Accounting Agent prepares each run so receivables stay current through the month instead of piling up for the close.
