AR subledger tied to the GL, every month
Unapplied cash, FX revaluation, and entries posted straight to the control account all pull the AR aging away from the GL, and someone has to find each one before anyone looks at the aging itself. Each period, the Accounting Agent ties the subledger to the control account, explains what does not agree, and surfaces the aging items that need a conversation.
What the Accounting Agent prepares
- AR subledger to GL control account reconciliation, by entity
- Reconciling items listed with their cause, such as timing, unapplied cash, or entries posted directly to the control account
- Aging items flagged against the buckets and thresholds you set
- Drafted adjusting entries where a correction is needed
- A working paper with source tabs for the subledger, the GL, and the aging report
How it works
- Pull the data. The Accounting Agent pulls the AR aging and the control account balance from your ERP for each entity.
- Prepare the work in your logic and format. It builds the reconciliation in your template, identifies each reconciling item, and flags aging items that cross your thresholds.
- Review and approve. You review the differences and the flagged receivables, then approve any adjusting entries. They post to your ERP only after that approval.
What stays in your control
- Aging buckets, thresholds, and collection follow-up stay with your team
- Adjusting entries wait for a reviewer's approval before they post
- Each reconciling item traces back to the transaction that caused it
Standard note
FAQ
Why doesn't my AR aging match the GL?
Common causes include manual journal entries posted straight to the control account, unapplied cash, timing differences, and FX revaluation. The Accounting Agent lists each reconciling item with its source, so you can see which one applies.
Can Ledge flag old receivables automatically?
Yes. You set the aging buckets and thresholds, and the Accounting Agent flags the items that cross them each period, with the customer and invoice detail attached.
How does the AR reconciliation connect to the bad debt allowance?
The flagged aging items are the starting point for reserve decisions. The allowance calculation uses the same aging data, and it is prepared on the bad debt allowance page.
