Your prepaid schedule, rolled forward for you
Every month someone opens the prepaid schedule, adds the new annual contracts, updates the amortization, and ties the ending balance to the GL. Instead, your team opens a schedule the Accounting Agent has already rolled forward from your ERP data, with new prepaid bills added and the amortization entry drafted, so review starts at the numbers, not at a blank row.
What the Accounting Agent prepares
- A prepaid roll-forward by item: opening balance, additions, amortization, closing balance
- New bills coded to prepaid accounts, added with their service periods
- Monthly amortization calculated with your method, including partial months
- A drafted amortization entry by expense account and department
- The schedule balance tied to the prepaid GL account, with any difference flagged
How it works
- Pull the data. The Accounting Agent pulls prepaid bills and the prepaid account balance from your ERP.
- Prepare the work in your logic and format. It rebuilds your existing schedule, with the same tabs and live formulas, and calculates the period's amortization.
- Review and approve. You review new additions and the entry, then approve. The amortization entry posts to your ERP after your approval.
What stays in your control
- Service periods and amortization terms follow the rules you set
- The schedule goes with the entry as backup, and the entry posts only after approval
- Every line traces to the bill it came from
Standard note
FAQ
What is a prepaid expense amortization schedule?
It lists each prepaid item with its service period and shows how much is expensed each month until the balance reaches zero. Common examples are annual software subscriptions, insurance premiums, and rent paid in advance.
How do you automate a prepaid amortization schedule?
Connect your ERP, then describe or upload the schedule you use today. The Accounting Agent rebuilds it in the same format and prepares it every period from current data.
Can it handle custom amortization terms?
Yes. You describe the rule, such as a non-standard service period, and the Accounting Agent writes code to apply it the same way every month.
