Payroll journal entries, drafted from the payroll register
Every payroll cycle, someone exports the register, maps each line to GL accounts and cost centers, and keys an entry that has to tie to the cash that left the bank. The Accounting Agent pulls the payroll data, applies your mapping, and drafts the entry by department and cost center, ready for review.
What the Accounting Agent prepares
- Drafted entries for gross wages, employer taxes, benefits, and withholdings, split by department, cost center, and entity
- Payroll accruals for time worked but not yet paid at period end, calculated with your method
- A working paper that ties the payroll register to the entry and to the cash paid
- Exceptions flagged for new employees, departments, or pay codes without a mapping
- Supporting payroll reports attached to the close task as evidence
How it works
- Pull the data. Payroll registers and HR data come from your payroll provider and HRIS, and GL accounts from your ERP.
- Prepare the work in your logic and format. The Accounting Agent applies your account mapping, allocation rules, and entry format.
- Review and approve. You fix any flagged mappings and approve. The entry posts to your ERP after that approval.
What stays in your control
- Your team owns the account and cost center mapping, and only people change it
- Nothing posts without approval, and preparer and reviewer sign-offs are logged
- Role-based access controls who can view, edit, approve, and post
Standard note
FAQ
Can payroll journal entries be automated?
Yes, up to the point of approval. An Accounting Agent pulls the payroll data, applies your account and cost center mapping, and drafts the entry, which posts to your ERP once a reviewer approves it.
Which payroll systems does Ledge connect to?
Payroll and HRIS platforms are part of Ledge's 150+ integrations. Your account team can confirm your specific provider.
How are payroll accruals handled?
The Accounting Agent calculates wages earned but not yet paid at period end using your method, and drafts the accrual entry for review with the calculation in the working paper.
